01
Meet customers and partners
A dinner or reception provides room away from the stand. We plan venue, arrival and hospitality; your team selects contacts and sends invitations.
DMEXCO: a reason to meet beyond the exhibition stand.
The conversations after the exhibition deserve more than a spare table. We create customer evenings, community gatherings and side events for marketing and technology teams in Cologne.
Do your guests need a party or a conversation?
An open industry evening, customer dinner and specialist discussion are different offers. We help define the occasion and audience so the invitation makes clear what guests can expect.
OMClub
OMClub: Beyond Illusions
PIRATEx organised concept, promotion, sponsors and logistics for the Beyond Illusions edition at Bootshaus in Cologne. The project connected an evening programme with promotion, sponsors and on-site logistics.
Read the project accountWould your customer accept the same invitation without a sales pitch?
A peer exchange needs a question customers can answer from experience. A product update needs a clear explanation of what is new. Keep those expectations distinct. Agree which examples guests may share and how much airtime the host needs.
How the work fits together
02
Explore a specific subject
A facilitated discussion may serve a focused question better than a large stage. Topic, guest criteria and permitted documentation are agreed in advance.
03
Produce a larger celebration
Music, hospitality, safety, entry and sponsor activities need a shared plan. Scale and production scope are assessed for your commission.
Your team and ours
Your team owns guest relationships, invitations and factual approvals. We plan and coordinate the agreed event scope. Fair admission, organiser permissions and special access need separate confirmation; PIRATEx provides an independent agency service. The proposal records the work, client inputs, approvals, external costs and handovers.
What the working plan contains
The agreed scope identifies the guest purpose, format, running order, supplier requirements, approvals and on-site responsibilities. Venue, catering, technical work and documentation appear as explicit quote items when included.
Useful preparation for this fair
Customer roles and prior knowledge, competing interests, internal contributors, recording permission and who approves any shared summary.
Choose the work you need
- Programme Design →
Editorial programme and speaker briefs when the content needs work.
- Customer Roundtable →
A facilitated peer exchange around a shared customer question.
- Side-event production →
Venue, hospitality and live production for a gathering beyond the exhibition floor.
Check the calendar before confirming the invitation
Use the organiser’s current information for dates, opening times, admission and programme. Then check guest appointments, venue transfer and the latest useful arrival and departure times. We agree supplier confirmation and decision deadlines for your project; availability is checked before booking.
Official organiser information →Tell us what you have in mind
Tell us who you want to bring together around the fair and what would make the gathering worth their time. We discuss the format, setting and production, then check timing, venue availability, travel and supplier costs for the proposal.
Discuss the project