01
Define the invitation
Clarify guest profile, purpose, host and the reason to attend. Your team owns target contacts and invitations unless separately agreed.
A useful meeting around the fair. A repeatable plan for the road.
A customer evening after the fair or a series built around a shared idea. We connect story, hospitality and production with the people and places that give each gathering its character.
One gathering or a series?
A side event needs to fit a guest’s busy fair schedule. A roadshow needs a useful common format and a plan for local differences. Both need clarity about the people invited and the role of your own hosts.
Hosted dinner
Give existing contacts time for open conversation and hospitality.
Explore the format →Customer Roundtable
Bring customers together around a shared question with an agreed facilitated exchange.
Explore the format →Product presentation
Demonstrate a product with a clear story, practical requirements and approvals.
Explore the format →Figma in Frankfurt: an evening within the roadshow
Figma EMEA Exec Roadshow
The published Figma case describes the Frankfurt evening: concept advice, project management, venue, catering, coordination and recorded stage discussions. For a series, we identify which parts of that kind of plan can repeat and which need local decisions.
Read the project accountKeep the purpose consistent; plan the local details
For a series, an agreed production plan can hold the common story, running order and supplier requirements. Venue, travel, access, local suppliers and guest availability still need checking for each location.
02
Scope each location
Agree venue requirements, hospitality, technical needs, local suppliers and on-site roles. Fair admission or special access requires separate confirmation.
03
Prepare the handovers
Document the agreed reusable elements and local differences, with approvals and responsibilities visible for each stop.
Working with your team
We agree event concept, venue research, production and any guest administration separately. The client owns relationships and account follow-up. Attendance, special conference access and sales results are not guaranteed.
PLANNING / SCOPE
Planning questions
Can you find venues near a fair?
Venue research can be included. Suitability, availability, access and supplier costs need confirmation; we do not promise exclusive access.
Can we reuse the format in several cities?
Yes, as an agreed scope. We identify the repeatable elements and local production decisions rather than assume identical venues or costs.
How much notice do you need?
Share the proposed dates and locations. Feasibility depends on availability, complexity and the work already covered; we assess those before committing.
What do you have in mind for your guests?
Tell us about the occasion and the people you want to bring together. An early idea is enough. We discuss the format and experience, then set out the next steps, deliverables, responsibilities and fees in a proposal.
Discuss your brief