boot Düsseldorf: an occasion for your own guests.

Make time for the people behind the brands after a busy exhibition day. We create receptions and dinners for watersports customers and partners, with thoughtful hospitality and room to talk.

Discuss the project → How the work fits together

Give people a reason to stay after the fair.

A product introduction, dealer discussion and customer evening have different jobs. We establish who is invited and why the occasion matters to them before recommending a venue.

Figma EMEA Exec Roadshow, Frankfurt

Figma EMEA Exec Roadshow

At Figma’s gathering in Frankfurt, our work covered concept advice, project management, venue, catering and on-site coordination. Stage discussions were recorded for reuse. The project shows how hospitality, content and production fit together for invited customers.

Read the project account

Make the meeting useful for the people who travelled.

Manufacturers, dealers and service partners may already have a full day of appointments in Düsseldorf. A dinner can give existing relationships time; a product conversation needs relevant materials and approved technical contributors. A nautical setting is optional, not a substitute for a useful reason to attend.

How the work fits together

Dealer or partner gathering

A focused reception can make room for questions and conversations. Your team selects contacts, content and invitations; we plan the setting and running order.

Product conversation

A model, accessory or technical development needs a clear explanation. Demonstrations, display objects, transport and factual approval require specific checks.

Travel and hospitality

Fair closing times, transfers, access and return journeys need to fit the evening. Catering, equipment and available venues are assessed against actual requirements.

Your team and ours

Your team owns guest relationships, invitations and factual approvals. We plan and coordinate the agreed event scope. Fair admission, organiser permissions and special access need separate confirmation; PIRATEx provides an independent agency service. The proposal records the work, client inputs, approvals, external costs and handovers.

What the working plan contains

The agreed scope identifies the guest purpose, format, running order, supplier requirements, approvals and on-site responsibilities. Venue, catering, technical work and documentation appear as explicit quote items when included.

Useful preparation for this fair

Guest travel and departure plans, location transfer, product contributors and permissions, access needs and any separately confirmed boat or harbour activity.

Choose the work you need

Programme Design →
Editorial programme and speaker briefs when the content needs work.
Customer Roundtable →
A facilitated peer exchange around a shared customer question.
Side-event production →
Venue, hospitality and live production for a gathering beyond the exhibition floor.

Check the calendar before confirming the invitation

Use the organiser’s current information for dates, opening times, admission and programme. Then check guest appointments, venue transfer and the latest useful arrival and departure times. We agree supplier confirmation and decision deadlines for your project; availability is checked before booking.

Official organiser information →

Tell us what you have in mind

Tell us who you want to bring together around the fair and what would make the gathering worth their time. We discuss the format, setting and production, then check timing, venue availability, travel and supplier costs for the proposal.

Discuss the project