ART COLOGNE: a considered setting for your guests.

A reception or dinner that gives both art and conversation their place. We shape lighting, space, hospitality and timing for galleries, companies and their invited guests.

Discuss the project → How the work fits together

Personal exchange needs time and attention.

Whether guests want to discuss artworks or develop a working relationship, the occasion determines space, group and running order. The space and running order should give guests time to look, listen and talk.

Figma EMEA Exec Roadshow, Frankfurt

Figma EMEA Exec Roadshow

At Figma’s gathering in Frankfurt, our work covered concept advice, project management, venue, catering and on-site coordination. Stage discussions were recorded for reuse. The project shows how hospitality, content and production fit together for invited customers.

Read the project account

Give the work and the conversation enough space.

A gallery reception, a collector dinner and a discussion with an artist need different levels of hosting. Start with the relationship between works, contributors and guests. Confirm the space’s use conditions, image permissions and specialist responsibilities before adding production.

How the work fits together

Reception or dinner

We establish the host’s role, arrival, hospitality and conversation setting. Your team owns relationships with artists, collectors and business partners.

Respect the works and space

Display, protection, security, lighting and image rights require specialist coordination. Art transport, insurance and special access are not promised without a separate agreement.

Plan discussions and visits

Talks and exhibition visits need confirmed contributors, opening times and any guides. We coordinate the commissioned scope.

Your team and ours

Your team owns guest relationships, invitations and factual approvals. We plan and coordinate the agreed event scope. Fair admission, organiser permissions and special access need separate confirmation; PIRATEx provides an independent agency service. The proposal records the work, client inputs, approvals, external costs and handovers.

What the working plan contains

The agreed scope identifies the guest purpose, format, running order, supplier requirements, approvals and on-site responsibilities. Venue, catering, technical work and documentation appear as explicit quote items when included.

Useful preparation for this fair

Confirmed venue/exhibition access, contributors, artwork protection and specialist contacts, lighting restrictions, image rights and hospitality conditions.

Choose the work you need

Programme Design →
Editorial programme and speaker briefs when the content needs work.
Customer Roundtable →
A facilitated peer exchange around a shared customer question.
Side-event production →
Venue, hospitality and live production for a gathering beyond the exhibition floor.

Check the calendar before confirming the invitation

Use the organiser’s current information for dates, opening times, admission and programme. Then check guest appointments, venue transfer and the latest useful arrival and departure times. We agree supplier confirmation and decision deadlines for your project; availability is checked before booking.

Official organiser information →

Tell us what you have in mind

Tell us who you want to bring together around the fair and what would make the gathering worth their time. We discuss the format, setting and production, then check timing, venue availability, travel and supplier costs for the proposal.

Discuss the project