01
Set the editorial brief
Record the audience, prior knowledge, central question and the purpose of each agreed session. Programme Design can be commissioned independently.
A conference programme worth making time for.
An idea on stage becomes a question in the audience and a conversation in the break. We shape the programme, participation and setting, connecting them through conference production.
What should the audience leave with?
A specialist audience may need depth and challenge. A mixed audience may first need a shared understanding. That difference affects session formats, speaker briefs, participation and the pace of the day.
HRS Corporate Lodging Forum: stage, stream and dinner
HRS Corporate Lodging Forum
HRS supplied content, sessions, speakers and presentations for the Berlin conference. PIRATEx connected venue, catering, moderators, agenda coordination and streaming through operational and technical delivery. The event brought a stage programme, online participation and evening dinners together.
Read the project accountShape the rhythm of the whole day
When does the audience need depth, a different perspective or time to talk? We design that rhythm through speaker preparation, hosting, space and production.
02
Prepare the contributions
Define speaker briefs, approvals, session timing and the role of the moderator. Speaker sourcing and booking require an agreed scope.
03
Connect to production
Bring room, AV, registration and participation requirements into the running order. Name the people responsible for rehearsal, cues and event-day decisions.
Working with your team
You approve editorial and organisational facts. We agree whether the assignment includes programme development, supplier coordination, technical production, registration or on-site delivery. Availability and feasibility are confirmed with the responsible partners.
PLANNING / SCOPE
Planning questions
Can you develop only the programme?
Yes. Programme Design can start from an open topic or an existing draft, with session design, speaker briefs and a defined handoff.
Can our existing producer stay involved?
Yes. The scope defines the interfaces and approvals with your producer rather than assuming a replacement.
Can the conference include remote participants?
Hybrid production can be scoped with platform, venue AV, remote participation and recording responsibilities. It is an explicit production decision.
What do you have in mind for your guests?
Tell us about the occasion and the people you want to bring together. An early idea is enough. We discuss the format and experience, then set out the next steps, deliverables, responsibilities and fees in a proposal.
Discuss your brief