The concept workshop was a creative ignition for us: a key inspiration for the successful design of our "EWR-Zukunftsforum'24". Many thanks for the smooth and warm collaboration. We're already looking forward to the next project together!
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Most conferences are a waste of everyone's time.
We change that. We turn obligation into highlight, with dramaturgy that grips and content that stays with you long after you've left the room.
STAGE / CONFERENCES
No death by slides.
No death by slides.
Real experience.
Most conferences are interchangeable. Same hotels, same catering, same decks. We believe a conference should feel like a festival: energy, exchange, genuine inspiration. If your attendees don't leave with lit-up eyes, we haven't done our job.
01
Concept & Story
Every great conference has a through-line. We develop the story, the vision, and the "why," so no one's asking themselves what they're doing there.
02
Interaction
Listening is fine. Participating is better. We build in formats that activate. Q&As, workshops, fishbowls. No monologues.
03
Networking
The coffee matters. The conversation matters more. We design breaks and spaces so that real exchanges actually happen.
Why PIRATEx?
We hate boring.
We invented the PIRATE Summit, arguably Europe's wildest tech festival. That DNA lives in every conference we plan. We know how to get 1,000 people to put their phones away and actually pay attention.
- ✓ No off-the-shelf formats
- ✓ Tech that works
- ✓ Speakers who actually have something to say
Eye-level collaboration
What our clients say.
Working with PIRATEx was extremely positive from the start. The team stood out through their professionalism, dedication and outstanding communication. The day PIRATEx organised didn't just meet our expectations. It exceeded them. Thank you! We look forward to many more events together!!
"We know first-hand how complex the technical planning and execution of virtual events can be, and we're very glad it was always in good hands with you. It was a pleasure to work with you, develop ideas for our platform and run the event. Thank you for your advice, the great platform and the consistently friendly atmosphere in our meetings."
CONFERENCES / FAQ
Conference FAQ
Do you produce hybrid conferences?
Absolutely. But we don't just point a camera at the room and hope for the best. We design two distinct experiences: one in the room, one on screen. Both need to stand on their own, and together they need to build a real community. That means separate technical productions for each.
Can you handle speaker booking?
Yes, and we brief them thoroughly. The best speaker in the world is useless if they're talking past the point. We make sure every piece of content serves the event's strategy and supports the day's overall arc.
How much lead time do you need to plan a conference?
For a large annual conference (500+ attendees): 6-9 months. For a mid-size industry event (100-300 people): 3-6 months. For a small leadership forum (20-60 people): 6-8 weeks. Quality takes runway, especially when venues and external speakers are involved.
What does a professionally produced conference cost with PIRATEx?
It depends heavily on format, scale, and ambition. A single-day meeting format starts at around €15,000. A fully produced annual conference with a custom stage, technical production, speaker booking, and catering can run €80,000 and beyond. We'll give you a realistic read after a short briefing call.
What can we cut without sacrificing quality?
Plenty. Expensive giveaways, thick printed programs, the traditional stand-up-table break: all of that can go. What you should never cut: strong moderation, clean tech, and thoughtful dramaturgy. That's the difference between a conference and an event people are still talking about months later.
Ready for applause?
50 or 5,000 attendees. We make sure your event is the one they remember.
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