01
A clear project contact
At project start, we identify the contacts for your workstreams and the people on your side who can approve decisions.
The people who shape your event.
Concept, programme, hospitality and production need people who think and work together. Meet our team and explore how we turn ideas into live events through specific projects.
Meet the team through the work
PIRATEx brings a core team within the PIRATE agency group together with specialists for each project. The people shaping and leading your event are chosen around its format, programme and production.
HRS: connecting conference, stream and dinner
HRS Corporate Lodging Forum
For the HRS Corporate Lodging Forum in Berlin, HRS supplied content, speakers and presentation materials. PIRATEx connected venue, catering, agenda coordination, moderators and streaming through operational and technical delivery.
Read the project accountFrom a shared idea to the live moment
A programme changes, a venue introduces a new requirement, a contribution needs a different setting. We connect editorial and technical decisions with the people who will bring the event to life.
02
Visible supplier interfaces
Venue, technical production, hospitality and specialist contributions are assigned according to the contracted scope.
03
Agreed change decisions
We clarify who approves changes to scope, cost and programme so that production decisions reach the responsible people.
Working with your team
The specific project team and external suppliers depend on the brief and availability. We agree their scope rather than present every specialist as permanent staff. PIRATE group relationships provide context; the contracted delivery responsibilities remain explicit.
PLANNING / SCOPE
Planning questions
Who will lead our project?
We identify the project contacts and responsibilities in the proposed scope and project start. A group photograph is not a promise of a particular staffing arrangement.
Can you work with our suppliers?
Yes. We clarify existing contracts, decision owners and handovers before assigning additional work.
Can we inspect relevant work before commissioning?
The case studies describe published projects. Tell us your delivery question so the conversation can focus on comparable responsibilities rather than a generic agency presentation.
What do you have in mind for your guests?
Tell us about the occasion and the people you want to bring together. An early idea is enough. We discuss the format and experience, then set out the next steps, deliverables, responsibilities and fees in a proposal.
Discuss your brief