Online and Hybrid International Conferences and Congresses
International congresses and conferences can have even more reach by moving online or in a hybrid format! Transforming a physical event into an online or hybrid format extends your opportunities for global impact.
PIRATEx has considerable experience producing international conferences in both virtual and hybrid formats. You can trust PIRATEx to provide a considerable experience for your attendees, speakers and most importantly, your message.
Online events are not a substitute for physical congresses, conferences or press conferences, but rather as a way to make your event even more interactive and include participants and speakers from all over the world. With a hybrid or online conference, you are able to extend the boundaries of your event, allowing it to take place over a longer period of time, or even, to transform your event into a regular event series more cost effectively than ever.
REASONS TO GO ONLINE
1. Digital events are independent of external factors such as weather, travel restrictions or official requirements. As an organiser, you gain more planning security without the famous “plan B”.
2. Participants do not have to travel to take part in a digital event. This saves time and money and at the same time enables worldwide participation. This makes many events even more attractive for first-class speakers and for spectators.
3. The high accessibility of a digital event ensures an equally high scalability. A theoretically infinite number of participants can be addressed without increasing production costs. Beyond participant reach, you are able to scale your event considerably to include more speakers and more days of content.
THE PRODUCTION PROCESS
Regardless of whether you have already established an event format or simply want to use the new, digital possibilities for the realisation of a new event. We are at your side from the very beginning and advise you on the choice of the right event platform, the integration of content and the creation of an overall experience that will be remembered by all participants.
In the next phase, we work together to create a concrete event concept that includes a detailed project plan and schedule. At this stage, all components of your event, its agenda and formats, are defined and regularly optimised with regard to the given budget. PIRATEx can support you with speaker sourcing, as well as content development for your online conference, should you require it. You will be introduced to your project manager who will be your key contact throughout the process. Milestones will be clearly communicated, so you know what to expect in the run up to the fair, and when certain objectives will be completed.
In the conceptualization stage, we select the software and elements that will work best to create the look and feel you wish to achieve, from the right event platform, to exhibitor areas, sponsor locations, and targeted matchmaking.
On the day of the production, you can rest assured that your event is in good hands. Our focus is on ensuring that your event runs as smoothly as possible. We will optimize the organization and technical aspects in advance, so there are no surprises on the day, and you know exactly what to expect. Before and during the production, we assist exhibitors and visitors with the digital event platform, and help them manage their profiles, virtual booths and matchmaking.
After the event, you can expect a clear wrap up to ensure your event exceeded your expectations. We’ll manage the content from the conference production so you can reuse it elsewhere. PIRATEx also supports our clients in evaluating the results and data in order to derive maximum benefit from your hybrid or online conference.
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